Description

About the Role

We are seeking a highly organised and proactive Personal Assistant / Executive Assistant to support our clients busy C-suite team. This is a dynamic, flexible role that combines traditional EA duties with occasional ad-hoc support in a fast-paced environment. The successful candidate will thrive in managing both professional and personal tasks with discretion and efficiency.

Key Requirements

• Experience : Strictly 4-7 years in a PA/EA role, supporting senior executives (C-suite level preferred). Candidates outside this range will not be considered.
• Language Skills : Fluent in English and Cantonese (spoken and written). Proficiency in Mandarin is a strong advantage, but not essential.
• Travel : Willingness and ability to occasionally travel to London for business trips (fully expensed, typically 1-3 days per trip, a few times per year).
• Degree: Must have a Degree

Main Responsibilities

• Manage end-to-end travel arrangements for executives, including flight bookings, hotel reservations, ground transportation, and detailed itinerary planning.
• Handle personal administrative tasks, such as contract renewals, document management, and other ad-hoc personal errands.
• Provide seamless support to the C-suite during high-pressure periods, anticipating needs and resolving issues proactively.
• Due to the role's flexibility, occasionally assist the receptionist with front-desk duties (e.g., greeting visitors, managing incoming calls, or light office coordination) on an ad-hoc basis.
• Maintain strict confidentiality and exercise sound judgment in all interactions.

Ideal Candidate

• Exceptional organisational skills with a keen eye for detail.
• Ability to multitask in a flexible, evolving environment.
• Professional demeanour, strong communication skills, and cultural sensitivity (especially in multicultural settings).
• Proficient in Microsoft Office Suite, calendar management tools (e.g., Outlook, Google Calendar), and travel booking platforms.