Description

Executive Assistant (Negotiating Team)

Central Bristol (Hybrid - 3 days office / 2 days home)
£17.12 per hour
Monday to Friday, 9:00am - 5:00pm
Ongoing Temporary Role

About the Role

We are currently seeking an experienced and highly organised Executive Assistant to join a busy Negotiating Team. This is an exciting opportunity to provide high-level administrative support to senior officers, helping them operate efficiently while contributing to a collaborative and fast-paced working environment.

Reporting to the National Secretary / Assistant Secretary, you will play a key role in ensuring the smooth running of day-to-day operations, with a strong focus on teamwork and delivering organisational objectives.

Key Responsibilities

Manage complex scheduling and diary coordination for senior officers
Draft, review and send communications on behalf of officers
Organise and support meetings, including preparation of documents and logistics
Act as a first point of contact for calls and enquiries, relaying key information
Manage and prioritise inboxes, responding where appropriate
Coordinate travel arrangements and itineraries
Maintain accurate records, files and documentation
Ensure the Case Management System is up to date and accurate
Liaise with internal teams regarding progress on legal cases, campaigns, ballots and activities
Support the efficient running of office processes and procedures

About You

We're looking for someone proactive, detail-oriented and confident in managing a varied workload. You'll be comfortable working independently while building strong relationships across teams.

Essential Experience:

Previous experience in an administrative or Executive Assistant role
Diary management and travel coordination experience
Handling confidential information and understanding GDPR compliance
Strong data entry and record-keeping skills
Experience liaising with stakeholders or customers
Ability to manage workload independently and work proactivelyDesirable:

Experience within a Trade Union or membership organisation

Personal Attributes

Professional and solutions-focused approach
Confident handling queries as a first point of contact
Ability to use initiative and take ownership of tasks
Strong relationship-building skills with stakeholders at all levels
Able to prioritise and adapt to changing demands
Positive, flexible and "can-do" attitude

What's on Offer

Competitive hourly rate of £17.12
Hybrid working model (3 days in office, 2 from home)
Central Bristol location with excellent transport links
Opportunity to gain experience in a respected organisation
Supportive and collaborative team environmentIf you're an organised and proactive Executive Assistant looking for your next opportunity, we'd love to hear from you. Apply today!

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website