Description

Executive Assistant

* Location: London – Hybrid, with approx. three days per week in the London office (including Tuesday). The EA team provides onsite cover between 8am–5pm.

* Contract: Permanent, 37.5 hours. There are 5 roles available.

* Salary: £50,000 per annum

We’re looking for highly organised, proactive and resilient Executive Assistants to provide exceptional support to an Executive Director, wider directorate, and play a pivotal role in our CEO Office. This is not a traditional EA role — it’s ideal for someone who thrives in a fast-paced environment, enjoys variety, and takes pride in operating as a trusted, strategic partner. You’ll anticipate needs, drive priorities, and help ensure the Executive Director, Senior Leadership Team and directorate operate at their best.

What you’ll do

* Act as an extension of an Executive Director — managing priorities, protecting focus and enabling effective decision-making.

* Take full ownership of diary and inbox management, making informed decisions, resolving clashes and ensuring full preparation for all commitments.

* Lead and coordinate meetings and events, preparing agendas, minutes and follow-up actions, while continually improving meeting effectiveness.

* Plan and support complex events, VIP visits, team activities and site visits.

* Produce high-quality briefings, reports and presentations for senior and Board audiences, and oversee all Board and Committee papers on behalf of the directorate.

* Manage correspondence in line with policies, drafting responses independently.

* Oversee travel, expenses, budget setting, purchase orders and financial processes.

* Lead onboarding, IT setup and induction planning for new starters.

* Maintain HR systems, deadlines and policies to ensure full compliance.

* Provide administrative support to SLT members and collaborate with the wider EA network, offering absence cover where required.

* Support London office operations, including post management, contractor liaison, stock checks, H&S requirements and facilities coordination.

What you’ll bring

* Significant EA/PA experience at Executive Director level.

* Excellent digital capability and strong Microsoft Office skills.

* Understanding of AI and confidence in promoting its use.

* High professionalism, discretion and strong written accuracy.

* A calm, solutions-focused approach with strong resilience.

* Exceptional attention to detail and ability to work at pace, anticipate needs and operate independently.

Join us and play a vital role at the heart of the organisation — supporting senior leadership and contributing to a high-performing EA team